Title
West Yard Site Development Project - Construction Manager at Risk Design Phase Services - WS85450023 (Ordinance S-44577)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with FCI Constructors, Inc. to provide Construction Manager at Risk (CMAR) Design Phase Services for the West Yard Site Development project. Further request authorization for the City Controller to disburse all funds related to this item. The fee for services will not exceed $250,000.
Report
Summary
The West Yard Site Development Project is located on a 34-acre parcel at Camelback Road and 45th Avenue that is currently owned by the Water Services Department. The site will be developed as a field crew service yard to replace old, inadequate yards located in residential areas. Consolidating staff and services at a regional location will reduce the impact of existing yards on neighborhoods, improve safety, and increase security for staff and department assets.
FCI Constructors, Inc. will begin in an agency support role for the Design Phase Services and then hold the construction contract with the City for construction of the project. Services during the CMAR Design Phase include, but are not limited to: providing detailed cost estimating from knowledge of marketplace conditions; planning and scheduling project/construction phases to minimize interruption to City operations; evaluating alternate systems; providing constructability studies and long-lead procurements; assisting in permitting processes; and participating in the Small Business Enterprise (SBE) process to establish the SBE goal for construction.
Procurement Information
FCI Constructors, Inc. was selected for this project using a qualifications-based selection process according to section 34-603 of the Arizona Revised Statutes (A.R.S.). Pursuant to A.R.S. title 34, the City may not release the scoring of proposers until a contract has been awarded. Eleven firms submitted proposals. The top three rankings follow:
FCI Constructors, Inc.: Rank 1
Brycon Construction: Rank 2
Haydon Building Corp.: Rank 3
Contract Term
The term of the contract is expected to be 24 months after issuance of the Notice to Proceed. Contract work scope identified and incorporated into the contract prior to the end of the contract may be agreed to by both parties, and work may extend past the termination of the contract. No additional contract work scope may be executed after the end of the contract term.
Financial Impact
Staff will execute the initial contract for CMAR Design Phase Services for a fee not-to-exceed $250,000, including all subconsultant, subcontractor and reimbursable costs. Funding is available in the Water Services Department's Capital Improvement Program budget. Contract payments may be made up to the contract limits for all rendered contract services, which may extend past the contract termination.
Location
Camelback Road and 45th Avenue
Council District: 5
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.