Title
Water Services Department West Yard Site Development Project - Architectural Services - WS85450023 (Ordinance S-44574)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Arrington Watkins Architects, LLC to provide Architectural Services that would include Design and possible Construction Administration and Inspection (CA&I) services for the Water Services Department West Yard Site Development project. Further request authorization to execute amendments to the contract as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $3,199,708.56.
Additionally, request authorization for the City Manager, or his designee, to take all action as deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical; water; sewer; natural gas; telecommunications; cable television; railroads; and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The West Yard Site Development Project is located on a 34-acre parcel at Camelback Road and 45th Avenue that is currently owned by the Water Services Department. The site will be developed as a field crew service yard to replace old, inadequate yards located in residential areas. Consolidating staff and services at a regional location will reduce the impact of existing yards on neighborhoods, improve safety, and increase security for staff and department assets.
Arrington Watkins Architects, LLC's Design Services include, but are not limited to: developing a conceptual design report and plan that incorporates energy conservation measures; reviewing as-built drawings; identifying all utility locations; conducting project-related design progress meetings; coordinating with the Public Works Facility Review Committee; assisting the City in obtaining all necessary permits, easements and approvals for the work; preparing and submitting project documents for review and approval; and assisting the City during the bidding period.
Arrington Watkins Architects, LLC's possible CA&I Services would include, but are not limited to: administering the construction schedule; reviewing shop drawings and test results; issuing interpretations and clarifications; certifying contractor progress payments; conducting inspections; and providing post-construction services.
Procurement Information
Arrington Watkins Architects, LLC was selected for this project using a qualifications-based selection process according to section 34-603 of the Arizona Revised Statutes (A.R.S.). Pursuant to A.R.S. title 34, the City may not release the scoring of proposers until a contract has been awarded. Twelve firms submitted proposals. The top three rankings follow:
Arrington Watkins Architects, LLC: Rank 1
Gabor Lorant Architects, Inc.: Rank 2
APMI, Inc.: Rank 3
Contract Term
The term of the contract is four years. Contract work scope identified and incorporated into the contract prior to the end of the contract term may be agreed to by both parties, and work may extend past the termination of the contract. No additional contract work scope changes may be executed after the end of the contract term.
Financial Impact
Staff will execute the initial contract for Architectural Design Services for a fee not-to-exceed $1,599,708.56, including all subconsultants and reimbursable costs. Staff may execute amendments to the contract for possible CA&I Services for an amount not-to-exceed $1.6 million, for a new total contract value of $3,199,708.56, including all subconsultants and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to the execution of any amendments. Contract payments may be made up to contract limits for all rendered contract services, which may extend past the contract termination.
Location
34-acre parcel bounded by 45th Avenue, Camelback Road, Highland Avenue, and 47th Avenue.
Council District: 5
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.