Title
Retroactive Authorization to Extend Contract #164105 with Area Agency on Aging, Region One, Inc. Grant for Home Delivered Meals Program and Accept and Disburse Additional Funding (Ordinance S-53103) - Citywide
Description
Request retroactive authorization for the City Manager, or his designee, to extend the term of Contract #164105 with the Area Agency on Aging, Region One, Inc. (AAA) for the home-delivered meals program for the period July 1, 2026 through September 30, 2026, and accept $612,500 in additional funding for operations during this period. Further request authorization for the City Treasurer to accept, and for the City Controller to disburse, all funds related to the item.
Report
Summary
The Human Services Department (HSD) has been awarded a three-month extension from AAA to fund the City's Home Delivered Meals (HDM) program through September 30, 2026. The HDM program assists with increasing the nutrient intake of at-risk older adults who are homebound and/or disabled, to allow them to remain independent in their homes.
HSD, through a contracted vendor, is projected to prepare and deliver approximately 60,000 nutritionally balanced meals to homebound and disabled seniors during this extension period.
Retroactive approval is necessary as there was not sufficient time to bring this item for City Council approval prior to the Council summer recess.
Contract Term
The term of the contract extension began on July 1, 2026 and will end on September 30, 2026.
Financial Impact
Funding is provided by AAA. The City is required to provide a 10 percent match of the reimbursement amount. Funding for the 10 percent match is available in HSD's General Purpose Funds, contingent upon annual budget approval. The contract shall not exceed $687,708.
Prior Council Action
City Council approved Contract #164105 for a one-year term on June 4, 2025 via Ordinance S-52018.
Location
Citywide
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services Department.