Title
Bus Contingency Services RFQu 22-023 - Amendment (Ordinance S-50737)
Description
Request to authorize the City Manager, or his designee, to allow additional expenditures under Contract 157269 with Via Adventures, Inc.; Contract 157281 with J.E.T. Limousines & Transportation, LLC; Contract 157282 with Tour West America, Inc.; and Contract 157284 with Industrial Bus Lines, Inc. to provide Bus Contingency services for the Aviation Department. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will be up to $1,500,000.
Report
Summary
These contracts provide qualified operators of medium and large shuttle buses, motorcoach buses, and driver resources to assist the Aviation Department in transporting customers between airport facilities on an on demand/as-needed basis to support the PHX Sky Train® contingency operations and other events. Initial estimates related to the PHX Sky Train® contingency operations assumed the bus contractors would be activated on an average of one time per year. Continued improvements of the PHX Sky Train® system, including software upgrades, customer experience enhancements, and preventative maintenance, have resulted in a need for the provision of bus services on a more frequent basis in order to maintain a high level of customer service during planned system outages. In the unlikely event of unplanned system outages, it is imperative to have all possible means of transporting customers available. The purpose of this request is to provide additional funds to ensure continued high level of customer service provided to airport customers in the event planned and unplanned PHX Sky Train® contingency operations are required.
Contract Term
The contract terms remain unchanged, ending on Oct. 31, 2027.
Financial Impact
Additional funds in the amount of $1,500,000 will increase the total value of the contracts up to $1,672,000 for the contract terms. Funds are available in the Aviation Department’s budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
- Bus Contingency Contract RFQu 22-023 - Request for Award (Ordinance S-49042)
Location
Phoenix Sky Harbor International Airport - 2485 E. Buckeye Road
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.