Title
Heating, Ventilation and Air Conditioning Maintenance, Repair, and Replacement Services - Amendment (Ordinance S-50732)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Contract 157109 with Artic Air Heating & Cooling, Inc, Contract 157140 with Crawford Mechanical Services, LLC, Contract 157108 with Haci Service, LLC, Contract 157107 with Chiller Services, Inc, and Contract 157119 with Pueblo Mechanical & Controls, LLC to provide additional funding for Heating, Ventilation and Air Conditioning (HVAC) Maintenance, Repair, and Replacement Services. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures included in the amendment will not exceed $7,600,000.
Report
Summary
The purpose of this amendment is to provide additional payment authority that is necessary due to planned Capital Improvement Program (CIP) work for equipment replacement, and to provide services related to the installation and repair of HVAC equipment, including chillers, cooling towers, heat pumps, gas equipment, package air conditioners, and mini splits to more than 600 City owned facilities.
The contractors are responsible for performing preventative maintenance, equipment repairs, startup services, and providing replacement parts for City of Phoenix units.
Contract Term
The contract expiration date is Sept. 30, 2024 and has one option year remaining.
Financial Impact
The initial authorization for the contract was for an amount not to exceed $10,086,000. This amendment will increase the authorization for the contracts by an additional $7,600,000 for a new amount not to exceed $17,686,000. Funding for this amendment is available in the Public Works Department's operating budget.
Concurrence/Previous Council Action
The City Council previously approved HVAC Maintenance, Repair, and Replacement Services contracts 157109, 157140, 157108, 157107, and 157119 (Ordinance S-48971) on Sept. 21, 2022.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Works Department.