Title
HVAC Maintenance and Repair Services - Amendment (Ordinance S-50730)
Description
Request to authorize the City Manager, or his designee to allow additional expenditures under agreements 152375, 152362, and 152364 with Adobe Insulation Inc. dba Adobe Energy Management Co., Artic Air Heating & Cooling, and HACI Services, LLC for the purchase of HVAC Maintenance and Repair Services for Water Services Department. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $1,823,000.
Report
Summary
The purpose of this amendment is to request additional funds for providing preventative maintenance services, repairs and replacement parts on all heating, ventilation, and air conditioning (HVAC) units and replacement units on an as-needed basis for the Water Services Department.
This amendment is necessary to ensure repair and replacement work continues uninterrupted until the end of contract in June 2025. Additional funds are needed due to equipment price increases, and scheduling of preventative maintenance services.
Agreement Term
The agreement term remains unchanged, ending on June 30, 2025.
Financial Impact
- The initial authorization for HVAC Maintenance and Repair was for an expenditure not-to-exceed $7,500,000.
- This amendment will increase the agreement by an additional $1,823,000, for a new total not-to-exceed agreement value of $9,323,000.
Concurrence/Previous Council Action
The City Council approved:
- HVAC Maintenance and Repair Agreement (Ordinance S-46664) on June 3, 2020.
Department
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the Water Services Department.