Title
Cabling Communication Systems - State of Arizona Cooperative Contract - COOP 24-0211 Request for Award (Ordinance S-50747)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Anixter, Inc.; BPG Technologies, LLC; Cable Solutions, LLC; Corporate Technology Solutions, LLC; Fishel Company; Graybar Electric Company, Inc.; IES Commercial, Inc.; Kearney Electric, Inc.; and Tel Tech Networks, Inc.; for equipment, installation, testing, and warranty of cabling communications systems for the Information Technology Services Department for Citywide use. Further request an exception to the indemnity and assumption of liability provisions of Phoenix City Code section 42-18. Further request authorization for the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $17,500,000.
Report
Summary
Cabling communication systems are used Citywide to connect City facilities to the data network and phone system through Internet access, phone lines, and data circuits, allowing City facilities to connect to email, instant messaging, and access to critical applications such as the City's financial accounting and reporting system and the human resources system. The City's cabling communication systems are critical to operations of City departments. Cabling communications systems enable access to emergency services provided by the Police and Fire departments, provide internet access in public libraries, allow the Parks and Recreation Department to manage sprinkler systems in City parks, allow the Street Transportation Department to manage traffic signals and lights throughout the City, and facilitate several other important City services. Without the cabling communication systems, users and devices will not be able to connect to their network and/or back-end systems for operations.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based upon the following reason: Special Circumstances Alternative Competition. The State of Arizona Communications Cabling Systems contracts were awarded using a competitive process consistent with the City's procurement processes set forth in the Phoenix City Code, Chapter 43. The State of Arizona contracts cover various cabling communication systems and services required by the City. Utilization of the State cooperative allows the City to benefit from statewide, government quantity pricing.
Contract Term
The contracts will begin on or about April 15, 2024, through Oct. 1, 2027, with a one-year option to extend.
Financial Impact
The aggregate contract value will not exceed $17,500,000 for the aggregate term. Funding is available in the Information Technology Services Department's budget.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department .