Title
Goodyear Airport Infield Paving - Phase 2 - Engineering Services - AV41000079 FAA (Ordinance S-50724)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with TRACE Consulting, LLC to provide Engineering Services that include design and construction administration and inspection for the Goodyear Airport Infield Paving Phase 2 project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for all services will not exceed $735,000.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to implement one of the recommendations of the 2018 Master Plan Update to improve infield areas between Runway 3/21 and Taxiway A at Goodyear (GYR) Airport. The seven infield areas to be improved for Phase 2 of this project are located north of Taxiway A1, between Taxiways A1 and A2, between Taxiways A4 and A5, between Taxiways A5 and A6, between Taxiways A6 and A7, between Taxiways A7 and A8, and between Taxiways A9 and A10. The goals of this project include infield grading requirements per Federal Aviation Administration (FAA) Standards, infield paving as a safety improvement to mitigate the dangers of jet blast and propwashing blowing around foreign object debris and to improve ease of maintenance in the infields, and utility vault adjustments to be consistent with the new grading and paving. Phase 1 of the GYR Infield Paving Project previously completed design for three infields.
TRACE Consulting, LLC's continued services include, but are not limited to: provide design services, cost estimating, and specifications; assist with bidding for a Design-Bid-Build delivery method; perform detailed survey of the limits of asphalt concrete paving; geotechnical analysis; complete Engineer's Report required for FAA, Arizona Department of Transportation (ADOT), and Airport Improvement Program (AIP) grant compliance; provide construction administration and inspection services per AIP and FAA/ADOT grant requirements; review contractor shop/record drawings and submittals; verify compliance with contract documents; prepare inspection reports; conduct warranty inspection; and other tasks as needed for a complete project. GYR may opt to extend design services to other infields in future Phase 3.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes for GYR Infield Paving - Phase 1, with the option for the selected consultant to provide continued services through Phase 2 and Phase 3.
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for TRACE Consulting, LLC will not exceed $735,000, including all subconsultant and reimbursable costs.
Funding is available in the Aviation Department's Capital Improvement Program. The Aviation Department anticipates State Grant Funding for this project. The Budget and Research Department will separately review and approve funding availability prior to the execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved Engineering Services Agreement 155730 (Ordinance S-48220) on Jan. 5, 2022.
Location
1658 S. Litchfield Rd., Goodyear, Ariz.
Council District: Out of City
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Alan Stephenson, the Aviation Department and the City Engineer.