Title
Phoenix Sky Harbor International Airport Rental Car Center LED Light Retrofit - Design-Bid-Build Services - AV15000073 (Ordinance S-50717)
Description
Request to authorize the City Manager, or his designee, to accept Sun Eagle Corporation as the lowest-priced, responsive and responsible bidder and to enter into an agreement with Sun Eagle Corporation for Design-Bid-Build Services for the Phoenix Sky Harbor International Airport Rental Car Center LED Light Retrofit project. Further request to authorize the City Controller to disburse all funds related to this item. The fee for services will not exceed $11,197,948.
Report
Summary
The purpose of this project is to replace existing lighting fixtures with energy efficient sustainable Light Emitting Diode (LED) lighting in the Phoenix Sky Harbor International Airport Rental Car Center (RCC).
Sun Eagle Corporation’s services include, but are not limited to: provide construction services to replace existing metal halide high-intensity discharge (HID) and fluorescent lighting fixtures with LED lighting in the RCC facility including interior core areas, exterior, walkway, all levels of the garage, and small operator parcel parking lots.
The selection was made using an Invitation for Bids procurement process set forth in section 34-201 of the Arizona Revised Statutes. Four bids were received on Nov. 28, 2023, and were sent to the Equal Opportunity Department for review to determine subcontractor eligibility and contractor responsiveness in demonstrating responsiveness to Small Business Enterprise program requirements.
The Opinion of Probable Cost and the two lowest responsive, responsible bidders are listed below:
- Opinion of Probable Cost: $6,717,265.03
- Sun Eagle Corporation: $11,197,948
- Kimbrell Electric, Inc.: $11,581,157.72
Bidders who were deemed non-responsive are listed below, in alphabetical order:
- Fluoresco Services, LLC
- Voss Electric Company DBA Voss Lighting, Inc.
Although the bid exceeds the Engineer’s Opinion of Probable Cost by more than 10 percent, it has been determined the bid represents a fair and reasonable price for the required work scope. Additionally, the bid award amount is within the total budget for this project.
Contract Term
The term of the agreement is 470 calendar days from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Sun Eagle Corporation will not exceed $11,197,948, including all subcontractor and reimbursable costs.
Funding is available in the Aviation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
1805 E. Sky Harbor Circle South
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Alan Stephenson, the Aviation Department and the City Engineer.