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File #: 23-2225   
Type: Consent Action Status: Agenda Ready
Meeting Body: Transportation, Infrastructure, and Planning Subcommittee
On agenda: 9/20/2023 Final action: 9/20/2023
Title: Terminal 4 South 1 Concourse Food and Beverage Concessions Phase II at Phoenix Sky Harbor International Airport Request for Award
District: District 8

Title

Terminal 4 South 1 Concourse Food and Beverage Concessions Phase II at Phoenix Sky Harbor International Airport Request for Award

 

Description

Request that the Transportation, Infrastructure, and Planning Subcommittee recommend City Council approval to enter into a lease agreement with PHX S1 Restaurant Partners, LLC (PHX S1) for the development, operation, and management of food and beverage concessions in the new Terminal 4 South 1 Concourse (T4 S1) at Phoenix Sky Harbor International Airport for 10 years with no options to extend. The Aviation Department further requests authority to lease up to 1,500 square feet of additional support space in Terminal 4 for PHX S1's operational needs.

 

THIS ITEM IS FOR CONSENT ACTION.

 

Report

Summary

On March 17, 2021, the Phoenix City Council authorized the Aviation Department to issue a Revenue Contract Solicitation (RCS) for food and beverage concessions in the new T4 S1 Concourse. This RCS was divided into two contract award phases.

 

The goals of the RCS were to optimize sales and revenue over the term of the lease, provide quality food and beverage offerings to passengers, emphasize local culture in the design of the facility, and select respondents with experience operating successful food and beverage concessions in the U.S. and/or abroad.

 

Procurement Information

Phase One of this RCS solicitation was issued on May 27, 2021, and contract awards were approved on Dec. 2, 2021, for two food and beverage concession operators, The Grove Inc., and Emerging Domestic Market Ventures LLC.

 

The Aviation Department issued Phase Two of this RCS solicitation on Sept. 21, 2022, with responses due on December 9, 2022. Three responses were received, and all responses were deemed responsive and responsible. The evaluation panel met for the initial consensus meeting on Feb. 14, 2023, and respondent interviews were held on March 20, 2023. The panel's award recommendation was published to the City's public award website on April 11, 2023. The RCS was processed in accordance with Administrative Regulation 3.10.

 

An evaluation panel evaluated the responses based on the following published criteria in the RCS with total points ranging from 0 to 1,000:

  • Proposed concepts and menu plans for each concessions space                                          0-250 points
  • Design and quality of tenant improvements                                                                                                                              0-225 points
  • Management, marketing, operations, and technology plans                                                               0-175 points
  • Experience and qualifications of the Respondent                                                                                    0-150 points
  • Proposed business plan                                                                                                                                                                                             0-100 points
  • Financial return to the City                                                                                                                                                                        0-100 points

 

The consensus score and ranking for each respondent by the evaluation panel is shown below in consideration of the above criteria:

 

Respondents                                           Points

PHX S1 Restaurant Partners, LLC.                     980

SSP America, Inc.                                                                                    935

High Flying Foods PHX, LLC.                                          900

 

The evaluation panel selected for award: PHX S1 Restaurant Partners, LLC.

 

Public Outreach

The solicitation process included all standard and required outreach efforts, including advertising in Aviation industry publications.

 

Contract Term

The term of the lease will be 10 years with no options to extend.

 

Financial Impact

The estimated annual revenue to the City will be the established Minimum Annual Guarantee (MAG) or percentage of gross sales, whichever is greater. MAG for the first year will be $344,625. The MAG will be adjusted annually thereafter at 85 percent of the prior year's annual rent or 100 percent of MAG for the first lease year, whichever is greater.

 

Concurrence/Previous Council Action

The Business Development Subcommittee recommended approval of the item on Aug. 3, 2023, by a vote of 2-0 and

the Phoenix Aviation Advisory Board recommended approval of the item on Aug. 17, 2023, by a vote of 7-0.

 

Location

Phoenix Sky Harbor International Airport - 2485 E. Buckeye Road

Council District: 8

 

Department

Responsible Department

This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.