Title
IBIS System Maintenance and Support Contract - EXC 23-050 Request for Award (Ordinance S-49788)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Forensic Technology, Inc., to provide annual service and maintenance for the Integrated Ballistic Identification System (IBIS) systems for the Police Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $425,616.
Report
Summary
This contract will provide maintenance and support services for the Integrated Ballistic Identification System (IBIS), which includes the BRASSTRAX and MATCHPOINT systems for the Crime Gun Intelligence Unit of the Police Department. The Crime Gun Intelligence Unit operates the IBIS systems to collect data and access the National Integrated Ballistic Information Network (NIBIN), operated by the United States Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF). Ballistic evidence is entered into the IBIS systems and the findings are compared against other ballistic evidence stored in the NIBIN database which enables law enforcement to link weapons and casings to crime scenes and provide investigative leads throughout the State of Arizona.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved determination memo due to special circumstances, being without competition. The IBIS systems have been in use by the Police Department since 2007. The IBIS systems are currently used by the ATF's National Integrated Ballistic Information Network and are the only technology that works on the network. Forensic Technology, Inc., is the only company that provides this proprietary system, support, and maintenance. Without this service agreement the Police Department will be unable to utilize the systems.
Contract Term
The contract will begin on or about June 1, 2023, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $425,616 for the five-year aggregate term. Funding is available in the Police Department's budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.