Title
Request Authorization to Enter into Contract with MV Transportation, Inc. for Senior Programs Alternative Transportation Services (Ordinance S-49785)
Description
Request authorization for the City Manager, or his designee, to enter into contract with MV Transportation Inc. to provide Alternative Transportation Services for the Human Services Department (HSD). Expenditures are not to exceed $4,912,151 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Senior center transportation programs offered through HSD include Senior Center Shuttle and Group Trip services. Eligible participants include older adults, seniors, and persons with disabilities who utilize mobility devices and wheelchairs to engage in senior center activities.
The goal of this program is to provide transportation for Phoenix residents who are registered members at one of 15 City of Phoenix HSD Senior Centers. Transportation is provided between a member's personal residence and the nearest senior center location, as determined by HSD. The program also provides transportation for group trips to and from designated off-site activities such as shopping, social, educational and recreational events.
Procurement Information
Request for Proposals, RFP-23-CSSD-74, was conducted in accordance with the City of Phoenix Administrative Regulation 3.10. HSD received two offers on March 30, 2023. One vendor was determined non-responsive to the solicitation and removed from award consideration. The remaining vendor was determined responsive and in alignment with solicitation requirements.
An Evaluation Committee evaluated the proposal based on established evaluation criteria, responsiveness to all of the specifications, terms and conditions, and responsibility to provide the required service. Evaluation Criteria was as follows:
Criteria and Possible Points
- Introduction - 50 possible points
- Experience and Past Performance - 300 possible points
- Management Structure and Personnel - 200 possible points
- Understanding of the Scope of Work - 300 possible points
- Overall Cost - 150 possible points
The Evaluation Committee reached consensus and recommends MV Transportation, Inc. for contract award, with an overall score of 1,000 points.
Contract Term
The term of the contract will begin on or about July 1, 2023, and end June 30, 2028, with no options to extend.
Financial Impact
Expenditures are not to exceed $4,912,151 over the life of the contract. Funds are available through the HSD budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services Department.