Title
Transfer Station Mister System Maintenance and Repair Agreement - RFQ 24-SW-006 (Ordinance S-49759)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Universal Fog Systems, Inc. to provide maintenance and repairs to the misting systems at the 27th Avenue and North Gateway transfer stations. Further request to authorize the City Controller to disburse all funds related to this item. The value of the agreement will not exceed $99,000.
Report
Summary
The Public Works Department is responsible for maintaining dust control and compliance at the solid waste transfer stations, in accordance with the Arizona Department of Environmental Quality and Maricopa County Air Quality Department. The misting systems are used to maintain dust control to ensure compliance with environmental and air quality requirements. This agreement will provide regular quarterly maintenance and necessary repairs to the high-pressure misting systems to keep the systems operational and ensure they are working properly.
Procurement Information
Request for Quote 24-SW-006 was conducted in accordance with Administrative Regulation 3.10. One offer was received by the Public Works Department Procurement Services Division on March 29, 2023. The offer was evaluated based on price, responsiveness to all specifications, terms and conditions, and responsibility to provide the required services. The offer submitted by Universal Fog Systems, Inc. was deemed fair and reasonable.
Universal Fog Systems, Inc.: $17,065.91 bid total for annual costs of regular maintenance service.
Contract Term
The initial two-year term of the agreement will begin on or about Aug. 1, 2023. The agreement will include three one-year options to extend the term, for a total agreement term of up to five years if all options are exercised.
Financial Impact
The value of the agreement, including all option years is $99,000, including all applicable taxes, with an estimated annual expenditure of $19,800.
Location
27th Avenue Transfer Station, 3060 S. 27th Ave.
North Gateway Transfer Station, 30205 N. Black Canyon Highway
Council Districts: 2 and 7
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Works Department.