Title
Painting Services Agreement - IFB 24-FMD-004 (Ordinance S-49750)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with A&H Painting, Inc., Bullseye Painting Company, LLC and DMS Companies, Inc. doing business as Hernandez Companies to provide painting services in City-owned facilities and structures. Further request to authorize the City Controller to disburse all funds related to this item. The value of the agreements will not exceed $4,415,000.
Report
Summary
The Public Works Department is responsible for maintaining City-owned properties. Painting preserves facility infrastructure by preventing deterioration of underlying building materials, and is necessary for vandalism repairs and environmental remediation projects such as mold and asbestos removal. These agreements provide painting services for large projects to help maintain City-owned facilities and other structures. These agreements will also provide services for facilities maintained by the Water Services and Parks and Recreation departments.
Procurement Information
Invitation for Bid 24-FMD-004 was conducted in accordance with Administrative Regulation 3.10. Eight offers were received by the Public Works Department Procurement Services Division on March 22, 2023. The offers were evaluated based on price, responsiveness to all specifications, terms and conditions, and responsibility to provide the required services. The prices were evaluated based on an all or none bid total for common as-needed painting services. The offers submitted by A&H Painting, Inc., Bullseye Painting Company, LLC and DMS Companies, Inc. doing business as Hernandez Companies were deemed fair and reasonable.
A&H Painting, Inc.: $315.85 bid total;
Bullseye Painting Company, LLC: $318.88 bid total; and
DMS Companies, Inc. doing business as Hernandez Companies: $375.38 bid total.
Contract Term
The initial one-year term of the agreements will begin on or about July 1, 2023. The agreements will include four one-year options to extend the term, for a total agreement term of up to five years if all options are exercised.
Financial Impact
The value of the agreements, including all option years is $4,415,000, including all applicable taxes, with an estimated annual expenditure of $883,000.
Funding is available in the Water Services, Parks and Recreation, and Public Works departments' budgets.
Department
Responsible Department
This item is submitted by Deputy City Managers Ginger Spencer, Inger Erickson and Mario Paniagua, and the Water Services, Parks and Recreation and Public Works departments.