Title
Solid Waste Financial Model Update and Training - Requirements Contract (Ordinance S-49715)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with NewGen Strategies and Solutions, LLC to update the current solid waste financial model and provide training on how to utilize the model. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the agreement will not exceed $89,020.
Report
Summary
The Public Works Department Solid Waste Division is responsible for maintaining the solid waste budget and ensuring the financial model is current. The financial model includes information consisting of all equipment and personnel allocations, customer counts, and tonnage data for the landfill and solid waste transfer stations. This agreement will update the City's customer counts and tonnage data to ensure information is current. The agreement will also include training City staff on how to utilize the financial model to design various scenarios and perform annual revenue and expenditure analysis.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a determination memo citing unusual nature. NewGen Strategies and Solutions, LLC conducted a solid waste cost of service analysis and developed a financial model in 2019. This agreement will update the existing model.
Contract Term
The agreement will be for the one-time purchase of conducting the analysis and training that will begin on or about June 1, 2023.
Financial Impact
The item will have a one-time value of $89,020.
Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Works Department.