Title
Rider Sweepers Contract - IFB 23-FSD-048 - Request for Award (Ordinance S-49711)
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with Southwest Sweeper Sales, Inc, and Waxie's Enterprises, LLC, dba Waxie Sanitary Supply for the purchase of riding sweepers. The value of the contracts will not exceed $2,000,000. Further request to authorize the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department is responsible for maintaining and repairing 32 riding sweepers within the City's fleet. This contract will allow for the replacement of existing units in the fleet on an as-needed basis. These units are essential to operations and are used for interior and exterior cleaning or scrubbing of warehouse floors, road surfaces, parking lots and sidewalks, while providing dust control. These sweepers are used by the Aviation, Parks and Recreation, and Water Services departments.
Procurement Information
An Invitation for Bid (IFB) 23-FSD-048 was conducted in accordance with Administrative Regulation 3.10. Two bids were received with both vendors bidding on all three items; Bid Item I - Sweeping at 124,080 square feet per hour (SFPH), Bid Item II- Sweeping at 184,800 SFPH, Bid Item III- Sweeping at 217,800 SFPH. All bids were deemed responsive and responsible with both vendors being recommended for award based on the information found in Attachment A.
Contract Term
The initial three-year contract term shall begin on or about June 1, 2023 with two one-year options to extend for a total term of five years.
Financial Impact
The total value of the contracts will not exceed $2,000,000 for the five-year term.
Funds are available in the Aviation, Parks and Recreation, and Water Services departments' budget.
Department
Responsible Department
This item is submitted by Deputy City Managers Ginger Spencer, Inger Erickson, and Mario Paniagua, and the Water Services, Parks and Recreation, Aviation, and Public Works departments.