Title
Noise and Operations Management System - AVN RFP 23-012 - Request for Award (Ordinance S-49707)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Casper Airport Solutions, Inc. to maintain and operate flight tracking and noise monitoring services at Phoenix Sky Harbor International Airport. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $1,200,000.
Report
Summary
This contract will provide the operation and maintenance of a Noise and Operations Management System (NOMS) near Phoenix Sky Harbor International Airport. The system is composed of twenty permanent and one portable noise monitoring devices. The NOMS allows staff to analyze flight track data and monitor noise abatement in compliance with the 1994 Intergovernmental Agreement between the City of Phoenix and City of Tempe.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
A Request for Proposal procurement was processed in accordance with City of Phoenix Administration Regulation 3.10.
Three vendors submitted proposals, and two proposals were deemed responsive. An evaluation committee evaluated those offers based on the following criteria with a maximum possible total of 1,000 points.
- Method of Approach (0-300 points)
- Qualifications and Experience of Firm (0-275 points)
- Qualifications and Experience of Key Personnel (0-225 points)
- Fee Schedule (0-200 points)
After reaching consensus, the evaluation committee recommends award to the following vendor:
- Casper Airport Solutions, Inc. - 867 points
Contract Term
The contract will begin on or about Aug. 1, 2023, for a five-year contract term with no options to extend.
Financial Impact
The total contract value will not exceed $1,200,000 for the five-year contract term.
Funding is available in the Aviation Department's budget.
Location
Phoenix Sky Harbor International Airport: 2485 E. Buckeye Road
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.