Title
Solenoid Valves Agreement Amendment (Ordinance S-46568)
Description
Request to authorize the City Manager, or his designee, to amend agreement 147829 with Geo S. Thomson to provide valves, new parts, and accessories by extending the agreement term through May 31, 2021 and adding additional spending capacity to the agreement. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority provided below, and for the City Controller to disburse all funds related to this item. The additional funding for this contract amendment will not exceed $25,000.
Report
Summary
This agreement provides valves, new parts, and accessories necessary to replace and/or maintain equipment for the Water Services Department (WSD). The Procurement Officer identified State of Arizona contracts that could potentially cover the needs of WSD. Upon further review, the vendors from the State’s contracts do not meet the needs of core line items used by WSD and therefore cannot be added. This extension is necessary to provide enough time for WSD to conduct a competitive procurement process for a new agreement.
Contract Term
The remaining agreement terms expire May 31, 2020. This amendment will extend the agreement through May 31, 2021.
Financial Impact
The initial agreement was executed for a fee not-to-exceed $97,730. This amendment will increase the agreement by an additional $25,000, for a new total not-to-exceed agreement value of $122,730.
Funds are available in the Water Services Department's Operating and Capital Improvement Program budgets.
Concurrence/Previous Council Action
The City Council approved agreement 147829 (Ordinance S-44661) on June 6, 2018.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.