Title
Valve Contracts (Ordinance S-46465)
Description
Request to authorize the City Manager, or his designee, to amend agreements: 140434 with ALB Piping Products & Services LLC; 140435 with Core & Main LP; 140436 with Dana Kepner; 140438 with Dezurik; 140440 with Instrumentation and Control LLC; and 140441 with Miscowater to provide valves, new parts, accessories and services by extending each agreement term through June 30, 2021 and adding additional spending capacity to the agreements. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority provided below, and for the City Controller to disburse all funds related to this item. The additional fee for services included in this amendment will not exceed $990,866.
Report
Summary
These contracts provide valves, new parts, accessories and services necessary to replace and/or maintain equipment for the Water Services Department (WSD). The Procurement Officer identified State of Arizona contracts that could potentially cover the needs of WSD. Upon further review, the vendors from the State’s contracts do not meet the needs of core line items used by WSD and therefore cannot be added. This extension is necessary to provide enough time for WSD to conduct a competitive procurement process for new agreements.
Contract Term
Each of the remaining agreement terms expire March 31, 2020. This amendment will extend each agreement through June 30, 2021.
Financial Impact
- The initial agreements were for executed for a fee not-to-exceed $8,800,534.
- This amendment will increase the agreement by an additional $990,866, for a new total not-to-exceed agreement value of $9,791,400.
Funds are available in the Water Services Department’s Operating and Capital Improvement Program budgets.
Concurrence/Previous Council Action
The City Council approved Agreements 140434-140441 (Ordinance S-41577) on April 15, 2015.
Department
Responsible Department
This item is submitted by the Deputy City Manager Karen Peters and the Water Services Department.