Title
Enterprise License Agreement for GIS Mapping (Ordinance S-44741)
Description
Request to authorize the City Manager, or his designee, to enter into an Enterprise License Agreement (ELA) with Environmental Systems Research Institute (ESRI) for Geographic Information System (GIS) software used citywide, for a term of three years, in an amount not to exceed $1,515,100. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
ESRI is the City’s provider of GIS software used by the Police, Fire, Aviation, Water Services, Street Transportation and other departments to maintain critical infrastructure and public safety information. The mapping solution allows departments to generate maps and mapping applications, and store geospatial data in a centralized spatial database hosted by the Information Technology Services Department. The ELA provides City GIS users unlimited access to the ESRI products identified in the agreement, including maintenance on all software for the term of the agreement. Based on the considerable number of user licenses deployed throughout the City, entering into an ELA provides benefits, value, and cost savings to the City. Benefits include a lower cost-per-unit for licensed software, substantially reduced administrative expenses, maintenance, and the flexibility to deploy software when and where needed.
Procurement Information
In accordance with Administrative Regulation 3.10 normal competition was waived as a result of a Special Circumstance Without Competition Determination Memo citing ESRI as the sole provider to grant a right to copy and deploy ESRI GIS products in an Enterprise Agreement. A Special Circumstance Without Competition Determination Memo was completed and approved by the Deputy Finance Director.
Contract Term
The term of the contract is three years, beginning on or about July 30, 2018 and ending on or about July 29, 2021.
Financial Impact
The amount of the contract is $436,000 for the first year, $501,400 for the second year, and $577,700 for the last year, for a total amount not to exceed $1,515,100.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Information Technology Services Department.