Title
Enter into Contracts for Arts, Education and Recreation Supplies (Ordinance S-44710)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with eligible contractors to provide arts, education and recreation supplies to the Human Services and Library departments. Further request authorization for the City Controller to disburse all funds related to this item over the life of the contracts. The aggregate value shall not exceed $4,050,000. Funding for the Human Services Department is available from the U.S. Department of Health and Human Services, Administration of Children, Youth and Families, and the Human Services Department's General Fund operating budget. Funding for the Library Department is available from the First Things First Grant.
Report
Summary
The City of Phoenix is seeking contracts for arts, education and recreation supplies on an as-needed basis for a three-year period with an option to extend for one additional two-year period. The contracts will be utilized by the Human Services and Library departments.
Procurement Information
Invitation for Bids IFB-18-EDU-12 was conducted in accordance with City of Phoenix A.R. 3.10. The Human Services Department received eight bids on April 6, 2018. Two bids were determined non-responsive.
The following bidders were determined to have the lowest-priced, responsive and responsible offers, and are therefore recommended for award:
Kaplan Early Learning Company
Lakeshore Equipment Company dba Lakeshore Learning Materials
Nasco Education, LLC dba Nasco
S&S Worldwide, Inc.
School Specialty, Inc.
Tout About Toys, Inc.
Contract Term
The initial contract term will be June 7, 2018 through June 6, 2021 with an option to extend for one additional two-year period.
Financial Impact
The aggregate value shall not exceed $4,050,000. Funding for the Human Services Department is available from the U.S. Department of Health and Human Services, Administration of Children, Youth and Families, and the Human Services Department's General Fund operating budget. Funding for the Library Department is available from the First Things First Grant.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Human Services and Library departments.