Title
Water Services Department Water Main Replacement Program Engineering On-Call Services (Ordinance S-44696)
Description
Request to authorize the City Manager, or his designee, to enter separate agreements with eight firms to provide on-call engineering services for water main replacement. Further request authorization for the City Controller to disburse all funds related to this item. The fee for services will not exceed $2 million per contract, for a total of $16 million.
Additionally, request authorization for the City Manager, or his designee, to take all action as deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical; water; sewer; natural gas; telecommunications; cable television; railroads; and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
These firms will be responsible for providing on-call engineering services to the Water Services Department for various water main replacement projects. These services may include, but are not limited to: data collection and field survey; preparation of base maps; creation of preliminary, pre-final and final plans; preparation of specifications; coordination of utilities; management of assets; estimation of costs; performance of field surveys; and consultation during bid phases.
Procurement Information
The following firms were selected for on-call engineering services using a qualifications-based selection process according to section 34-604 of the Arizona Revised Statutes (A.R.S.). Pursuant to A.R.S. title 34, the City may not release the scoring of proposers until a contract has been awarded. Twenty-six firms submitted proposals. The top 10 rankings follow, but only eight firms will be awarded contracts based upon rank:
Entellus, Inc.: Rank 1
GHD, Inc.: Rank 2
Sunrise Engineering, Inc.: Rank 3
Michael Baker International, Inc.: Rank 4
Wilson Engineers, LLC: Rank 5
Project Engineering Consultants, LTD: Rank 6
Ritoch-Powell & Associates: Rank 7
Premier Engineering Corporation: Rank 8
Strand Associates, Inc.: Rank 9
Coe and Van Loo II, LLC: Rank 10
Contract Term
Each on-call contract for the selected firms will be for a 24-month term, or up to the limit of $2 million, whichever occurs first. The contract limits are based on expected utilization for on-call services. Contract work scope identified and incorporated into the contract prior to the end of the contract term may be agreed to by the parties, and work may extend past the termination of the contract for work in progress. No additional contract work scope changes may be executed after the end of the contract term.
Financial Impact
Fees incurred throughout the contract term will be recovered through charges made directly to the specific Capital Improvement Program. Contract payments may be made up to contract limits for all rendered contract services, which may extend past the contract termination. The fee for services will not exceed $2 million per contract, for a total of $16 million.
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.