Title
Contract for Automated External Defibrillators (Ordinance S-44691)
Description
Request to authorize the City Manager, or his designee, to allow the use of the US Communities solicitation (12-JLH-011) with Cintas Corporation to perform an assessment of automated external defibrillators (AED) throughout the City, and enter into a cooperative contract. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $50,000.
Report
Summary
This contract is necessary to assess the inventory of AEDs citywide. The majority of the current AED inventory was installed in 2000, and they are approaching end of life, and as a result replacement parts and service of the devices will no longer be available from the manufacturer. AEDs are used to treat sudden cardiac arrest by sending an electric shock to the heart to restore normal rhythm. The devices are used to assist in life safety efforts. The City is contracting with Cintas to perform an assessment of the current AEDs, and assist staff with a recommended number and location of AEDs throughout City facilities. Staff will submit a report with costs for AED purchase, or AED leasing with maintenance and training options, by City location, after the assessment is complete. This assessment will be done across approximately 400 facilities where there is large public traffic such as Aviation, Library, Convention Center, and other City facilities where City employees conduct business.
Procurement Information
In accordance with Administrative Regulation 3.10, a participating agreement is required when the City uses a cooperative agreement from another public agency. The contract was awarded through a competitive process consistent with the City's procurement processes, as set forth in the Phoenix City Code, Chapter 43. The US Communities contract covers the leasing of equipment, assessment of equipment, installation, online compliance tool, monthly inspections and replacement of pads and batteries, and optional training component. The use of this cooperative contract will provide the City the deepest national discounts on the devices.
Contract Term
The five-year contract term will begin on or about May 16, 2018.
Financial Impact
The aggregate contract value will not exceed $50,000. A recommendation for approval of funds for AED purchase or lease program, with options, will be brought back to City Council after an assessment is conducted citywide. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.