Title
Purchase Cationic Quick-Setting Emulsified Asphalt Products - Requirements Contract - RFA 18-290 (Ordinance S-44677)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Alon Asphalt Company for a paving emulsion product for the Street Transportation Department. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $2 million.
Report
Summary
Asphalt emulsions are environmentally friendly, energy efficient and cost effective products used for paving and asphalt preservation. Street maintenance crews utilize emulsion products to pave, patch, repair and/or coat major, collector and local streets and parking lots. The Cationic Quick-Setting (CQS) paving emulsion product in this agreement is an essential component of slurry seal application. Slurry seal is a mixture of water, CQS asphalt emulsion, aggregate and additives to coat existing asphalt surfaces. Slurry seal is applied in order to help preserve and protect the underlying pavement structure and provide a new driving surface. Streets identified for slurry seal applications generally have low to moderate distress and narrow crack width. Slurry seal applications serve to seal the cracks, restore lost flexibility to the pavement surface, provide a deep, rich black pavement surface color, and help preserve the underlying pavement structure.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as a result of an approved Determination Memo which stated that efforts to award a contract for this product using a competitive bid process were unsuccessful, therefore award to Alon Asphalt Company was recommended, as a previous supplier of this product.
The Deputy Finance Director recommends that the contract with Alon Asphalt Company be accepted.
Contract Term
The five-year contract term will begin on or about June 1, 2018.
Financial Impact
The aggregate contract value will not exceed $2 million and funds are available in the Street Transportation Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Street Transportation and Finance departments.