Title
Collection System Lift Station Condition Assessment Consulting Services - WS90400083 (Ordinance S-44670)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Wilson Engineers, LLC to provide Assessment Services to conduct comprehensive condition assessments on the City's 29 lift stations, and to exercise amendments to the agreement as necessary within the Council-approved expenditure authority below. Further, request authorization for the City Controller to disburse all funds related to this item. The fee for services will not exceed $1.8 million.
Additionally, request authorization for the City Manager, or his designee, to take all action as deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to assess the condition of lift station equipment, structures, facilities and properties, with the exclusion of odor control chemical feed equipment.
Wilson Engineers, LLC will conduct a comprehensive condition assessment of assets and facilities, determine the estimated remaining useful life of the assets and facilities, and document the results in a report for each lift station site. Rehabilitation recommendations with cost estimates will be developed for each lift station. Asset self-assessment training for operations staff is also included in this service.
Procurement Information
Wilson Engineers, LLC was chosen for this project using a qualifications-based selection process according to section 34-603 of the Arizona Revised Statutes (A.R.S.). Pursuant to A.R.S. title 34, the City may not release the scoring of proposers until a contract has been awarded. Eight firms submitted proposals. The top three rankings follow:
Wilson Engineers, LLC: Rank 1
Arcadis U.S., Inc.: Rank 2
Stanley Consultants, Inc.: Rank 3
Contract Term
The term for services is expected to be three years after issuance of the Notice to Proceed. Contract work scope identified and incorporated into the contract prior to the end of the contract term may be agreed to by the parties, and work may extend past the termination of the contract. No additional contract work scope changes may be executed after the end of the contract term.
Financial Impact
Staff will execute the initial contract agreement for $600,000, including all subconsultants and reimbursable costs. Amendments to the contract may be exercised for additional assessment services not-to-exceed the remaining $1.2 million, which will be reviewed and approved separately by the Budget and Research Department. Funding for these services is available in the Water Services Department's Capital Improvement Program budget. Contract payments may be made up to the contract limits for all rendered services, which may extend past the contract termination.
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.