Title
KeyWatcher Electronic Key Control System - Parts and Labor - IFB 18-023 (Ordinance S-44642)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Genesis Resource, Inc. (Genesis) for equipment and maintenance services for the Morse Watchmans KeyWatcher Key Control System (Key Control System) at Phoenix Sky Harbor International Airport (Airport) in an amount not to exceed $425,000 over the five-year term of the contract. The contract may contain other terms and conditions deemed necessary or appropriate by the City Manager or his designee. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The contract will require Genesis to provide maintenance services for the existing Key Control System at the Airport and to add, upgrade, and replace equipment as needed at various buildings and facilities throughout the Airport. The Key Control System secures keys for City-owned vehicles and facilities throughout the Aviation Department to eliminate the possibility of theft.
Procurement Information
An Invitation for Bid (IFB) 18-023 was conducted in accordance with Administrative Regulation 3.10. One offer was received by the Contract and Services Division on March 21, 2018 and that was from Genesis. The offer was evaluated and deemed responsive and responsible.
Contract Term
The term of the contract is five years and will commence on or about July 1, 2018. The contract will not include any option to extend the term.
Financial Impact
The total cost of the contract will not exceed $425,000 over the five-year term. Funds are available in the Aviation Department budget.
Concurrence/Previous Council Action
The Downtown, Aviation, Economy, and Innovation Subcommittee recommended approval of this item on May 2, 2018 by a vote of 4-0.
Location
Phoenix Sky Harbor International Airport, 3400 E. Sky Harbor Blvd.
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Aviation Department.