Title
Trash Compactor and Baler Preventative Maintenance and Repair - AVN IFB 18-029 (Ordinance S-44636)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with ANCO Sanitation Systems, Inc. (ANCO) to provide preventative maintenance and repair services for trash compactors and balers in an amount not to exceed $285,000 over the five-year term of the contract, if both one-year options to extend are exercised. The contract may contain other terms and conditions deemed necessary or appropriate by the City Manager or his designee. Further request authorization for the City Controller to disburse all funds relating to this item.
Report
Summary
Under the contract, ANCO will provide preventative maintenance and repair services for trash compactors and balers at various locations at the Aviation, Phoenix Convention Center, and Public Works departments.
Procurement Information
Solicitation AVN IFB 18-029 was conducted in accordance with Administrative Regulation 3.10. One bid was received on March 14, 2018, and that was from ANCO. The offer was evaluated based on price, responsiveness, terms and conditions, and responsibility to provide the required goods and services. ANCO's offer was deemed to be fair and reasonable based on the market and previous contract pricing.
Contract Term
The term of the contract is three years beginning on or about June 1, 2018. The contract will include two options to extend the term for one year each, for an aggregate term of five years.
Financial Impact
The total cost of the contract will not exceed $285,000 over the five-year term of the contract, if both options to extend are exercised. Funds are available in the Aviation, Phoenix Convention Center and Public Works departments' budgets.
Location
Phoenix Sky Harbor International Airport is located at 3400 E. Sky Harbor Blvd., the Phoenix Convention Center is located at 100 N. 3rd St., and various locations within the Public Works Department.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Aviation Department.