Title
Additional Expenditures for Fuel Site Computer Maintenance (Ordinance S-44635)
Description
Request to authorize the City Manager, or his designee, to allow additional expenditures under Contract 136054 with Multiforce Systems Corporation and extend the contract to provide for continued fuel site computer maintenance. Additional expenditure of $338,895 is needed, and the revised aggregate value will not exceed $838,895. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The City contracted with Multiforce Systems Corporation to provide FuelForce hardware and software support services for the fuel management systems at 88 fuel sites managed by the Public Works and Public Transit departments. Continued support is required to allow the systems to track fuel usage of all City vehicles and monitor fuel inventories at all fuel sites, excluding the Aviation Department. This request to extend the contract and allow additional expenditures would ensure uninterrupted hardware and software support required for this critical function. The contract extension also allows Public Works to conduct a Request for Proposals solicitation for new hardware and software systems, as well as allows transition time for any new system to be implemented. This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition is being waived via a Determination Memo Without Competition, as Multiforce Systems Corporation is the system manufacturer of FuelForce, and only Multiforce personnel or its authorized agents may support, enhance, modify, service or provide interfaces to or from these products.
Contract Term
This contract extension will begin on or about July 1, 2018, with an initial one year contract term and two options to extend the contract term in one year increments, for a total contract term of three years.
Financial Impact
Additional expenditure of $338,895 is needed, and the revised aggregate value will not exceed $838,895. Funds are available in the Public Works and Public Transit departments' budgets.
Concurrence/Previous Council Action
This contract was approved by City Council on May 15, 2013.
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, and the Public Works and Public Transit departments.