Title
Automated Vehicle Locator Services Contract Recommendation (Ordinance S-44634)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Manhattan Telecommunications Corporation, dba MetTel, to provide automated vehicle locator services, such as tracking vehicles and monitoring vehicle data for business decisions and other operational support processes, in an amount not to exceed $1,750,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The contractor will provide telematic hardware and software solutions for tracking vehicles and obtaining essential data for vehicle maintenance, routing and customer inquiries for the Public Works and Water Services departments. Responsibilities will include gathering and maintaining data essential for continuity of operations for more than 1,000 vehicles.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as a result of a Determination Memo to use General Services Administration (GSA) cooperative agreement GS-35F-0494X, General Purpose Commercial Information Technology Equipment, Software and Services.
Contract Term
The initial two-year contract term shall begin on or about July 1, 2018, and end on June 30, 2020. Provisions of the contract include an option to extend the term of the contract for up to three additional years, in one-year increments, which may be exercised by the City Manager or designee.
Financial Impact
The contract will have an initial two year $700,000 estimated expenditure with a total aggregate amount not to exceed $1,750,000 over the life of the contract. Funds are available in the Public Works and Water Services departments' budgets.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works and Water Services departments.