Title
Tire Emergency Field Service, On-Site Service, New and Retread Tires Contract IFB 25-FSD-011 - Request for Award (Ordinance S-51177)
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with Continental Tire The Americas LLC dba Bestdrive LLC, MAJCO LLC dba Big Brand Tire and Service, Border Tire LLC, Jack's Tire & Oil Management Company Inc., Purcell Tire & Rubber Company, Sentry Tire & Rubber LLC, and Southern Tire Mart LLC to provide vehicle and equipment tire field service, emergency on-site service, tire retread services and purchase of new tires for the Public Works Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $25,775,000.
Report
Summary
The Public Works Department is responsible for maintaining approximately 6,500 vehicles and equipment ranging from off-road equipment, emergency response vehicles, passenger vehicles, refuse trucks, and other essential equipment and vehicles for all City Departments. These contracts will allow Public Works to maintain and replace vehicle and equipment tires as needed for maintenance and safety of City vehicles. The Aviation Department will also use this contract to purchase and maintain tires for various types of vehicles and equipment.
Procurement Information
An Invitation for Bid procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Four groups were identified in the bid submittal; Group A - Tire Services, Group B - New Tire Purchases, Group C - Retread Tires, and Group D - Tire Casings. Public Works received nine bids covering all four groups. The offers were evaluated based on price, responsiveness to specifications, and responsibility to provide the required goods and services. Seven bids are being recommended for contract award.
The award recommendation can be found in Attachment A.
Contract Term
The contracts will begin on or about October 1, 2024, for a three-year term with two one-year options to extend.
Financial Impact
The aggregate contract value will not exceed $25,775,000.
Funding is available in the Public Works and Aviation departments' budgets.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation and Public Works departments.