Title
Commercial Flooring Products and Services Contract - COOP 25-0574 - Request for Award (Ordinance S-51851) - Citywide
Description
Request to authorize the City Manager, or his designee to enter into cooperative agreements with Continental Flooring Company; Creative Design Flooring, Inc.; Diversified Flooring Services-Phoenix LLC; and Wholesale Floors LLC to provide flooring equipment, labor and materials necessary to install various types of carpet and flooring for departments Citywide. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $7,810,000.
Report
Summary
These agreements will provide various types of commercial flooring products and materials, as well as the installation and labor. The commercial and housing flooring products and services are critical in maintaining operations for departments Citywide.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Alternative Competition. The State of Arizona’s cooperative agreements offer the best prices on essential products and services and align with the City's terms, conditions. The agreements were awarded using a competitive process consistent with the City's procurement processes set forth in the Phoenix City Code, Chapter 43.
Contract Term
The agreement will begin on or about June 6, 2025, and will expire on June 24, 2029, with a one-year option to extend.
Financial Impact
The agreement value will not exceed $7,810,000 for the four-year aggregate term. Funding is available in the various departments’ operating budgets.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.