Title
Owner Representative for Energy Performance Contracts with JOC Vendors - Contract Recommendation (Ordinance S-44026)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Celtic Energy to provide third-party consulting and act as Owner's Representative for Energy Performance Contracts with Job Order Contract (JOC) vendors. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value including all option years will not exceed $180,000 (including applicable taxes) with an estimated annual expenditure of $45,000.
Report
Summary
The City recently selected five Energy Service Companies (ESCOs) under the Job Order Contracting program to install energy efficiency measures on a large number of City facilities, totaling approximately 11.5 million square feet of space. Owner's Representative will act as Project Facilitator, working with all ESCOs to achieve the City's energy reduction goal of 20 percent by 2020 following all phasing with complete oversight requirements as mandated by U.S. Department of Energy Energy Services Performance Contracts (ESCO review, project development, project implementation and construction, post-completion performance/first year and subsequent Measurement and Verification (M&V) reviews.)
Procurement Information
Request for Information 18-PWD-033 was issued in accordance with Administrative Regulation 3.10 to identify qualified vendors in the marketplace to fulfill this unique role. The recommended vendor was the only respondent submitting qualifications and references that fully met the City's requirements. As a result, and also in accordance with Administrative Regulation 3.10, normal competition was waived as a result of a Determination Memo citing that there is only one source for the necessary goods and services.
Contract Term
The initial one year contract term shall begin on or about Nov. 1, 2017, and end on Oct. 31, 2018, followed by three one-year options.
Financial Impact
The aggregate contract value including all option years will not exceed $180,000 (including applicable taxes) with an estimated annual expenditure of $45,000. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters, the Office of Sustainability, and the Public Works Department.