Title
Concrete Reservoir Assessment and Inspection Program - Professional Services (Ordinance S-44160)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with HDR Engineering, Inc., (HDR) to provide professional services for assessment and inspection of concrete reservoirs, assistance in management of the Concrete Reservoir Assessment and Inspection Program, and to execute contract options as necessary and amend the contract within the Council-authorized spending authority. Further request authorization for the City Controller to disburse all funds related to this item.
Additionally, request authorization for the City Manager, or his designee, to take all action as deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project and to include disbursement of funds. Utility services include, but are not limited to, electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
HDR will assist with inspection and assessment of the physical and structural integrity of 23 concrete reservoirs at 15 sites to extend the assets' life and reduce the possibility of failure. In addition, HDR will help with ongoing development of the asset management program relating to concrete reservoirs, and will address water quality issues including recirculation, mixing, disinfection systems, as well as site-related improvements. HDR's services will include determining and monitoring the condition of the concrete reservoirs, performing warranty inspections, and reservoir cleaning coordination.
Procurement Information
HDR Engineering, Inc., was chosen for this project using a qualification-based selection process according to Section 34-603 of the Arizona Revised Statutes (A.R.S.). Pursuant to A.R.S. Title 34, the City is not to release the scoring of proposers until a contract has been awarded.
The top-three rankings follow:
HDR Engineering, Inc.: Ranked #1
Entellus, Inc.: Ranked #2
NCS Engineers, Inc.: Ranked #3
Contract Term
The term of the contract is for two years, with one option to extend for two years. The contract work scope identified and incorporated into the contract prior to the end of the contract term may be agreed to by the parties, and work may extend past the termination of the contract. No additional contract work scope changes may be executed after the end of the contract term.
Financial Impact
HDR's fee under this contract will not exceed $1,200,000, including all subconsultants and reimbursable costs.
Staff will execute the initial contract for a not-to-exceed amount of $300,000 to cover the first year of contract costs. Future amendments to the contract may be executed to increase the contract by the remaining $900,000, and will be reviewed and approved separately by the Budget and Research Department.
Funds are available in the Water Services Department's Capital Improvement Program budget. Contract payments may be made up to the contract limits for all rendered contract services, which may extend past the contract termination.
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.