Title
Emergency Medical Services and Fire Equipment Accessories and Parts - Contract Recommendation (Ordinance S-46393)
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with Matlick Enterprises, Inc., dba United Fire Equipment Company, and Parts West Heavy Duty, LLC, dba Light House of Arizona to provide emergency medical services (EMS) vehicles and fire equipment accessories and parts for emergency fleet vehicles. This contract will have an estimated aggregate amount of $2,500,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department is responsible for acquisition and maintenance of a variety of EMS vehicles and fire apparatus. Malfunctioning EMS and fire apparatus parts require equipment to be placed out of service. This contract will allow Public Works to expedite vehicle repairs and maintain equipment availability for emergency response. This contract ensures emergency medical services and parts are available as needed to avoid a disruption to operations.
Procurement Information
Invitation for Bid (IFB) 20-FSD-036 was conducted in accordance with Administrative Regulation 3.10. The Public Works Department, Procurement Section, received two bids. All bids were evaluated and deemed responsive and responsible. The following vendors are being recommended for various discounts on multiple product lines.
United Fire Equipment Company
- 30 percent discount on the Akron Brass product line
- 30 percent discount on the Elkhart product line
- 22 percent discount on the Hale product line
- 15 percent discount on the Kussmaul Electronics product line
- 12 percent discount on the Fire Research Corp product line
Light House of Arizona
- 12 percent discount on the Fire Research Corp product line
Contract Term
The initial one-year contract term shall begin on or about April 1, 2020, with four option years in increments of up to one year, with a total contract option term of five years.
Financial Impact
These contracts will have an $2,500,000 estimated aggregate amount over the life of the contracts. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.