Title
***ITEM REVISED (SEE ATTACHED MEMO)*** (CONTINUED FROM SEPT. 7, 2022) - Heating, Ventilation, and Air Conditioning Maintenance, Repair, and Replacement Services Agreement (Ordinance S-48971)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with: Artic Air Heating & Cooling, Inc.; Crawford Mechanical Services, LLC; HACI Service, LLC; Chiller Services, Inc.; United Technologies, LLC doing business as UNI-TECH; and A Quality HVAC Services, LLC to provide heating, ventilation, and air conditioning (HVAC) maintenance and repair services in City-owned facilities. Further request to authorize the City Controller to disburse all funds related to this item. The aggregate value of the agreements will not exceed $10,086,000.
Report
Summary
The Public Works Department is responsible for maintaining and repairing the HVAC systems and equipment in numerous City-owned facilities. The agreements provide back-up services to augment and support the City's HVAC staff trained and assigned to responding to urgent and routine service requests. The agreements provide regular maintenance, necessary repairs, and the replacement of system components to ensure facility air conditioning and heating systems are operating properly, effectively, and efficiently. These services are necessary for the health and safety of employees, residents, and the public in City-owned facilities. These agreements will also provide services for facilities maintained by the Aviation Department and Phoenix Convention Center.
Procurement Information
Invitation for Bid 23-FMD-016 was conducted in accordance with Administrative Regulation 3.10. Nine offers were received by the Public Works Department Procurement Services Division on May 25, 2022. The offers were evaluated based on price, responsiveness to all specifications, terms and conditions, and responsibility to provide the required services. The offers submitted by Artic Air Heating & Cooling, Inc.; Crawford Mechanical Services, LLC; HACI Service, LLC doing business as UNI-TECH; Chiller Services, Inc.; United Technologies, LLC; and A Quality HVAC Services, LLC were deemed fair and reasonable.
See Attachment A for the bid summary of offers submitted for Groups 1-7.
Contract Term
The agreements will begin on or about Oct. 1, 2022, for a one-year term with two one-year options to extend.
Financial Impact
The aggregate value of the agreements, including all option years, will not exceed $10,086,000, including all applicable taxes, with an estimated annual expenditure of $3,362,000.
Funding is available in the Aviation, Phoenix Convention Center, and Public Works Departments' budgets.
Department
Responsible Department
This item is submitted by Mario Paniagua, Inger Erickson, and Karen Peters, and the Aviation, Phoenix Convention Center, and Public Works departments.