Title
Japanese Friendship Garden Pump and Filter Maintenance Contract - EXC 23-020 Request for Award (Ordinance S-49058)
Description
Request to authorize the City Manager or his designee to enter into a contract with Intelligent Control Network, LLC, dba GMI Pump Systems to provide Japanese Friendship Garden Pump and Filter Maintenance for the Parks and Recreation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $500,000.
Report
Summary
This contract will provide maintenance and ensure operations of the pump and filter systems at the Japanese Friendship Garden which contains a one-acre koi pond that is a replica of the Japanese Friendship Garden in Himeji, Japan, Phoenix's sister city. The previous system was approximately 15 years old and failing, causing loss of revenue to the non-profit operators and environmental concern for the health of the 1,200 koi that live in the pond. Both the pumps and the ozone need to work in tandem to keep the water aerated and clear and provide a healthy environment for the koi. It is necessary to have contracted maintenance by experts that can keep this system running efficiently for the enjoyment of the thousands of visitors to the Japanese Friendship Garden.
Procurement Information
In accordance with AR 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Without Competition. The computer system to coordinate the pumps, ozone, cooling systems and alarms is a proprietary system installed by GMI Pump Systems. It is critical that these complex, proprietary systems are maintained and operated by the same company that installed the overall system.
Contract Term
The contract will begin on or about Oct. 17, 2022, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $500,000 for the five-year aggregate term. Funding is available in the Parks and Recreation Department's budget.
Location
Japanese Friendship Garden, 1125 N. Third Ave., Phoenix, AZ 85003
Council District: 7
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Parks and Recreation Department.