Title
Bus Stop and Transit Center Cleaning Services - Request for Award (Ordinance S-48053)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Graffiti Protective Coatings, Inc. to provide cleaning services at 15 transit facilities and approximately 4,000 bus stops across the City. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the five-year contract will not exceed $17 million.
Report
Summary
The purpose of this contract is to provide routine cleaning services at the City of Phoenix’s 15 transit facilities, including park-and-rides and transit centers, and approximately 4,000 bus stops citywide. The contractor may also perform additional services, as needed, for special events and minor repairs.
Procurement Information
The selection was made using a Request for Proposals procurement process in accordance with Phoenix City Code Chapter 43 and Administrative Regulation 3.10. Four vendors submitted proposals as listed on the table below.
A panel of qualified staff evaluated and scored each proposal based on the following criteria (1,000 points total):
- Method of Approach (400 points)
- Qualifications and Experience of Key Personnel and Firm (300 points); and
- Price Proposal (300 points).
The evaluation recommendations were reached by consensus in consideration of published selection criteria, with the panel selecting Graffiti Protective Coatings, Inc. for contract award. The following table summarizes the results of the evaluation panel:
Proposers Total Points
Graffiti Protective Coatings, Inc. 796
Fleetwash, Inc. 705
Detail Xperts 580
Offsite Sweeping, Inc. 455
Contract Term
The contract's term shall be five years, beginning on Jan. 1, 2022 and ending on Dec. 31, 2026.
Financial Impact
The total value of the five-year contract will not exceed $17 million, with the first year of the contract estimated at $3.2 million.
Funding is available in the Public Transit Department’s Operating budget using T2050 funds.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Transit Department.