Title
Rental Car Center LED Light Retrofit - Engineering Services - AV15000073 (Ordinance S-48463)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with CR Engineers, Inc., to provide Engineering Services that include design and construction administration and inspection services for the Rental Car Center LED Light Retrofit project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $256,000.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to replace the existing light fixtures at the Rental Car Center with LED fixtures which will significantly reduce operating and maintenance costs over a 20-year period and will further the City's sustainability goals by reducing carbon footprint.
CR Engineers, Inc. was previously issued Notice to Proceed to provide design services and construction administration and inspection services under the 2019-20 Engineering On-Call Services contracts. The contract has since expired and CR Engineers, Inc. was not selected under the 2021-22 Engineering On-Call Services contract. CR Engineers, Inc. had completed the design and was assisting through the bid phase and construction administration and inspection. Prior to start of construction, the project was placed on hold due to COVID-19 impact on the rental car companies' operation. Because CR Engineers, Inc. completed significant work on the project, the need to have the original designer reconstruct the original construction documents and provide construction administration and inspection is essential.
CR Engineers, Inc.'s services include, but are not limited to: repackage original plans and specifications to include complete scope of work and address recently installed changes carried out as part of other projects and Aviation Facilities and Services maintenance work; provide cost estimate backcheck, re-bid assistance and post-bid phase services; construction administration services, and project closeout; and other tasks as required for a complete project.
Procurement Information
CR Engineers, Inc. was chosen for this project using a Direct Select process set forth in section 34-103 of the Arizona Revised Statutes. The Direct Select process will reduce the time to procure additional design and construction administration and inspection services, as opposed to an advertised selection process; therefore, meeting the project deadline and ensuring continuity and the most efficient use of staff and funding resources.
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for CR Engineers, Inc. will not exceed $256,000, including all subconsultant and reimbursable costs.
Funding is available in the Aviation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
1805 E. Sky Harbor Circle South
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Aviation Department, and the City Engineer.