Title
Citywide Asbestos and Lead Abatement - Job Order Contracting Services Amendment - 4108JOC198 (Ordinance S-50317)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Master Agreement 154491 with Spray Systems of Arizona, Inc. to provide additional Asbestos and Lead Abatement Job Order Contracting Services Citywide. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The additional fee for services included in this amendment will not exceed $5 million.
Report
Summary
The purpose of this amendment is to provide continued services on City-owned or managed facilities, privately owned buildings, and improvements related to abatement of asbestos-containing materials, abatement and/or stabilization of lead-containing materials, proper transport and disposal of asbestos-containing materials and/or lead-containing wastes, proper documentation of project work including permits and waste manifests, and other environmental services as requested for various projects and departments Citywide.
This amendment is necessary to provide continued asbestos and abatement work at the 100 West project. This fast-tracked project requires prompt services to allow the newly acquired building and parking structures to be refurbished as expeditiously as possible to be utilized for City use. Spray Systems of Arizona, Inc. is already working on this project, and not allowing continuation of services will cause numerous setbacks and schedule delays. This amendment will provide additional funds to the agreement.
Contract Term
The term of the agreement remains the same from the original issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The initial agreement for Job Order Contracting Services was approved for an amount not to exceed $2.5 million, including all subcontractor and reimbursable costs. This amendment will increase the agreement by an additional $5 million, for a new total amount not to exceed $7.5 million, including all subcontractor and reimbursable costs.
Funding for this amendment is available in the Citywide Capital Improvement Program and/or Operating budgets. The Budget and Research Department will separately review and approve funding availability prior to the execution of any Job Order Agreements. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved Job Order Contract Master Agreement 154491 (Ordinance S-47647) on June 23, 2021.
Department
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson, the Street Transportation Department and the City Engineer.