Title
Extension to Software Maintenance Agreement 136025 - CGI Technologies and Solutions, Inc. (Ordinance S-43460)
Description
Request to authorize the City Manager, or his designee, to exercise the fifth year of a five-year software license agreement No.136025 with CGI Technologies and Solutions, Inc. (CGI) for ongoing support of the City’s budget software, Budget Reporting and Analysis Support System (BRASS); further authorizing the City Controller to disburse funds. This extension is for the period July 1, 2017 through June 30, 2018.
Report
Summary
The City has used BRASS for preparing the annual budget since 1997, including the projection of annual salary and benefit costs. At present, the City has approximately 250 BRASS users under a site license. Without the site license, staff would be limited in its ability to accurately and effectively address budgetary issues.
This licensing agreement includes the delivery of all future software upgrades throughout the life of the agreement. CGI periodically releases BRASS upgrades that further enhance reporting capabilities of the system and allow system users to more effectively utilize budget data. Extension of this agreement will ensure that the City continues to receive BRASS upgrades and subsequent technical support from CGI.
Financial Impact
The total cost for 2017-18 (including tax) is $112,133. Funding is available in the Budget and Research Department’s operating budget.
Concurrence/Previous Council Action
This item for current contract no. 136025 was originally approved on April 17, 2013.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Budget and Research and Information Technology Services departments.