Title
Landscape Plant Materials Services - AVN RFQu 17-106 (Ordinance S-45634)
Description
Request to authorize the City Manager, or his designee, to add the Parks and Recreation Department to Aviation Department Contracts 146598, 146599 and 146600, as part of a Qualified Vendor List to provide landscaping plant materials for the Aviation and Parks and Recreation departments. Further request authorization for the City Controller to disburse all funds related to this item. The Parks and Recreation Department is requesting a total aggregate spending authority of $750,000.
Report
Summary
The contracts will provide plant material such as trees, flowers and plant materials to be utilized citywide for the Parks and Recreation Department. Adding the Parks and Recreation Department to Aviation Department contracts allows for strategic procurement as recommended through the City's lean initiative for additional cost savings.
Procurement Information
Solicitation AVN RFQu 17-016 was conducted in accordance with Administrative Regulation 3.10. Three offers were received on Oct. 24, 2017. The offers were evaluated based on the number of years in business, with a minimum of one year, and references. The following companies were the responsive and responsible offers:
Dream with Colors, Inc.
Mountain States Wholesale Nursery
Poco Verde Pools and Landscape, Inc.
Contract Term
The term of the contract began on or about Jan. 1, 2018 thru Dec. 31, 2023.
Financial Impact
The Parks and Recreation Department is requesting a total of $750,000 in spending authority through Dec. 31, 2023. Funds are available in the Parks and Recreation Department's budget.
Department
Responsible Department
This item is submitted by Acting Deputy City Manager Toni Maccarone and the Parks and Recreation Department.