Title
Intelligent Lighting Fixtures Installation, Maintenance, Repair and Parts Contract IFB PPC 23-0080 - Request for Award (Ordinance S-49910)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Clearwing Systems Integration, LLC to provide intelligent lighting fixtures, installation, maintenance, repair, and parts for the Phoenix Convention Center Department (PCCD). Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $150,000.
Report
Summary
This contract is for intelligent lighting fixtures, installation, maintenance, repair, and parts for the PCCD over a five-year period. The services will involve an annual visit by a factory-certified technician to inspect and service the highly specialized and sensitive computer components within the complex computerized lighting equipment. These components are extensively utilized in the Orpheum Theatre.
Procurement Information
An Invitation for Bid was processed in accordance with City of Phoenix Administrative Regulation 3.10.
One vendor submitted bids deemed to be responsive to posted specifications and responsible to provide the required goods and services. Following an evaluation based on price, the procurement officer recommends award to the following vendor.
Selected Bidder:
Clearwing Systems Integration, LLC
Contract Term
The contract will begin on or about July 1, 2023, for a five-year term with no options to extend.
Financial Impact
The contract value will not exceed $150,000.
Funding is available in the Phoenix Convention Center Department operating budget.
Location
Phoenix Convention Center Department, 100 N. 3rd St.
Council Districts: 7 and 8
Department
Responsible Department
This item is submitted by Interim Deputy City Manger John Chan and the Phoenix Convention Center Department.