Title
Central Arizona Water Clearinghouse - Requirements Contract (Ordinance S-47164)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Culp and Kelly, LLP, Martin & McCoy, LLC, and Mammoth Water, LLC, to provide professional services for development of the Central Arizona Water Clearinghouse (Clearinghouse) platform prototype pursuant to a grant agreement with the U.S. Bureau of Reclamation (BOR). The City was awarded a $200,000 matching WaterSmart grant from the BOR for development of the Clearinghouse. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate value of the contracts including the grant funds shall not exceed $368,080, including applicable taxes.
Report
Summary
These contracts will provide professional services, including but not limited to: quantitative analysis, project management and technology professional services required to develop the Clearinghouse platform prototype. The Clearinghouse is a collaborative project developed by the City of Phoenix and an external team of water professionals, academics, and non-profit organizations. The purpose of the Clearinghouse is to create water management tools to facilitate market-based transactions that will advance water resources sustainability of the City and other water users in Central Arizona. Once complete, the Clearinghouse will house, maintain and make available thorough, credible, and up-to-date data about Arizona's water supplies. It will also provide templates and supporting information to model a range of transaction types, and offer credible evaluation of, and guidance about, potential transactions.
The Water Services Department requests a waiver from Phoenix City Code section 42-18(B) for the contract with Mammoth Water. Mammoth Water seeks a limitation of liability and if approved, it would preclude their liability for any consequential, indirect, or incidental damages arising out of the agreement.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a Determination Memo citing the unique nature of the skills and knowledge required in the development of water marketing strategies.
Contract Term
The initial three-year contract term shall begin on or about Dec. 16, 2020 and end on Dec. 31, 2023. Provisions of the contracts include an option to extend the term of the contracts for an additional three years which may be exercised by the Water Services Director or designee.
Financial Impact
The aggregate contract value for the initial three-year term will not exceed $368,080, including applicable taxes. Funding is available in the Water Services Department's budget. In the event Water Services Department exercises the additional contract option, it will seek additional spending authority at that time.
Concurrence/Previous Council Action
The City Council approved acceptance and disbursement of U.S. Bureau of Reclamation Water SMART Water Marketing Strategy grant (Ordinance S-45870) on June 26, 2019.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.