Title
Head Start Birth to Five Program Educational Service Providers Qualified Vendor List (Ordinance S-45881)
Description
Request to authorize the City Manager, or his designee, to approve a Qualified Vendor List (QVL) and enter into contracts with eligible contractors to provide educational services for the Human Services Department Head Start Birth to Five Program. Expenditures shall not exceed $79,148,870 over the life of the QVL. Funding is available from the U.S. Department of Health and Human Services, Administration of Children, Youth and Families and restricted funding from the Phoenix Suns organization. No additional General Funds are required. Further request authorization for the City Controller to disburse all funds related to this item for the life of the contracts.
Report
Summary
The Human Services Department is seeking to establish a QVL to provide educational services for the Head Start Birth to Five Program.
Head Start programs prepare America’s most vulnerable young children to succeed in school and in life beyond school. To achieve this, Head Start programs deliver services to children and families in core areas of early learning, health, and family well-being while engaging parents as partners. The City of Phoenix (City) Head Start Birth to Five program is a comprehensive school readiness program with multiple service options. The overall goal is to increase the social competence and school readiness of young children living in poverty and facing other risk factors. Utilizing a two-generational approach, the City program provides educational services and tiered case working supports to stabilize families.
Head Start - Birth to Five Program Educational Service Providers (ESP) will increase access to high-quality, comprehensive early learning services for low-income preschool children and their families in a center-based model. Funding is currently available to serve 2,963 children in multiple locations.
Procurement Information
A Request for Qualifications, RFQu-19-EDU-26, was issued in accordance with City of Phoenix Administrative Regulation 3.10 to establish a QVL. The Human Services Department received 11 offers on Feb. 15, 2019. All offers were determined to be responsive and responsible to the solicitation requirements.
The five-person committee evaluated all offers based on the following criteria: Method of Approach, Financial Capacity, Professional Development Plan, and Organization Chart. Offerors within a competitive range are eligible for inclusion in the QVL. The Evaluation Committee scores are as follows (500 points possible):
- Deer Valley Unified School District: 488 Points.
- Wilson Elementary School District: 475 Points.
- Fowler Elementary School District: 418 Points.
- Washington Elementary School District: 433 Points.
- Greater Phoenix Urban League: 411 Points.
- Roosevelt Elementary School District: 373 Points.
- Alhambra Elementary School District: 360 Points.
- Booker T. Washington Child Care Development Center: 331 Points.
- Murphy Elementary School District: 185 Points.
- Neighborhood Ministries - Katy’s Kids Preschool: 184 Points.
Tutor Time Learning Center: 131 Points.
In accordance to the Evaluation Committee, the following offerors are recommended to be added to the QVL:
- Alhambra Elementary School District.
- Booker T. Washington Child Care Development Center.
- Deer Valley Unified School District.
- Fowler Elementary School District.
- Greater Phoenix Urban League.
- Roosevelt Elementary School District.
- Washington Elementary School District.
- Wilson Elementary School District.
Contract Term
This term of the QVL will be from July 1, 2020 through June 30, 2024. During the term of the QVL, contracts, including any extensions, will be executed on an as-needed basis in the discretion of the City Manager, or his designee.
Financial Impact
The aggregate amount of all contracts resulting from this QVL will not exceed $79,148,870 over the life of the QVL. Funding is available from the U.S. Department of Health and Human Services, Administration of Children, Youth and Families and restricted funding from the Suns organization. No additional general funds are required.
Concurrence/Previous Council Action
- The Head Start Birth to Five Policy Council approved the request to release the Educational Service Providers RFP on Feb. 12, 2018.
- Parks, Arts, Education and Equality Subcommittee, as the Head Start Governing Body, approved the request to release the Educational Service Providers RFP on March 14, 2018.
- The Head Start Birth to Five Policy Council approved the award recommendation of the QVL on June 13, 2019.
Department
Responsible Department
This item is submitted by Assistant City Manager Deanna Jonovich and the Human Services Department.