Title
Wireless Communication Services, Accessories, and Equipment (Ordinance S-46785)
Description
Request to authorize the City Manager, or his designee, to extend and add additional expenditures for Contracts ADSPO13-032444 with AT&T Mobility, ADSPO13-034209 with Sprint Solutions, Inc., ADSPO13-034339 with T-Mobile USA, Inc., and ADSPO13-034099 with Verizon Wireless for the purchase of wireless communication services, accessories, and equipment for departments Citywide in an amount not to exceed $2,500,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
City departments utilize mobile devices, wireless services, equipment and accessories to conduct City business every day. Equipment and services are procured utilizing State of Arizona cooperative agreements, which offer significant cost savings. This request is for authorization to continue to utilize these contracts, and for additional payment authority to cover the period of the extension.
Contract Term
This request is to extend the contract term on a month-to-month basis, up to six months through Dec. 31, 2020, to allow time for the State of Arizona to complete its procurement process. The City will then adopt a cooperative agreement for the new solicitation to obtain advantageous pricing.
Financial Impact
These contracts were approved by City Council on Feb. 19, 2014 and have an aggregate value of $24,619,290. With the $2,500,000 in additional funds, the revised aggregate value is now $27,119,290 (including applicable taxes). The additional funds are needed to continue to utilize wireless communication services, accessories, and equipment for the remaining six months of the contracts. Funds are available in various departments' budgets.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.