Title
Technology Services for the Regional Wireless Cooperative Network Contract - EXC 23-122 - Request for Award (Ordinance S-50056)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Motorola Solutions, Inc., to provide technology services for the Regional Wireless Cooperative network for the Office of Government Relations. Further request an exception to the indemnity and assumption of liability provisions of Phoenix City Code section 42-18. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $891,624.
Report
Summary
This contract will provide technical services in the form of consulting, engineering, and integration to support the Regional Wireless Cooperative's (RWC) ASTRO 25 network mandated connectivity migration from legacy T1 (digital carrier signal) lines to Ethernet capable links. The Motorola System Upgrade Agreement II (SUA II) bi-annual upgrades cannot continue to move forward until the network is fully Ethernet capable. The obsolete T1 lines will not be able to receive the system updates thus halting further upgrades. All 23 members which are made up of cities and other government agencies rely upon the RWC's radio and data communications system to provide region-wide effective radio communication for public safety first responders across the Phoenix Metropolitan and Central Arizona region. Not proceeding with this Ethernet migration could subject the system to degraded service, equipment failures, system outages, and potentially impact public safety.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved determination memo, this product being sole source. Since the system architecture and software are proprietary to Motorola, they are the only vendor that can provide the executive cutover services without disruption risks and ensure that the network connectivity is unified with the Master Sites. Pursuing an outside vendor would lead to lack of warranty coverage and no other vendor can provide the 360-degree view of the network.
Contract Term
The contract will begin on or about July 4, 2023, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $891,624 for the five-year aggregate term, of which $477,547 is Phoenix specific and is already budgeted for Fiscal Year 2023-24 across all user departments. The remaining balance has been included in all other RWC member budgets.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Office of Government Relations.