Title
Holiday Decorations - RFA 23-FMD-018 - Amendment (Ordinance S-52930) - Citywide
Description
Request to authorize the City Manager, or the City Manager's designee, to execute an amendment to Contract 156425 with Saguaro Summit LLC dba Christmas Light Decorators to authorize additional expenditures for the continued purchase, installation, maintenance, and removal of holiday light decorations citywide for the Aviation and Public Works departments. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $335,000.
Report
Summary
This contract provides the Aviation and Public Works departments with the installation, maintenance, and removal of holiday light decorations across designated City facilities, rights-of-way, and public spaces. Seasonal lighting and decorations enhance community engagement, support local events, and contribute to a welcoming environment for residents and visitors during the holiday season.
The Aviation Department coordinates the installation of holiday light decorations within airport terminals, while the Public Works Department coordinates the annual holiday light display along Central Avenue from Baseline Road to Camelback Road. This amendment will allow the contractor to continue to provide decorative elements and energy-efficient lighting that meet applicable safety and code requirements, conduct routine maintenance inspections throughout the display period, and remove decorations at the conclusion of the holiday season.
Contract Term
Upon approval, the contract term remains unchanged, ending on June 30, 2027.
Financial Impact
Upon approval of $335,000 in additional funds, the revised aggregate contract value will not exceed $1,075,000. Funds are available in the Aviation and Public Works departments' budgets.
Concurrence/Previous Council Action
The City Council previously reviewed the following contract actions:
• Holiday Decorations Contract 156425 (Ordinance S-48621) on May 25, 2022.
• Holiday Decorations Contract 156425 (Ordinance S-51216) on September 4, 2024.
• Holiday Decorations Contract 156425 (Ordinance S-52381) on November 5, 2025.
Department
Responsible Department
This item is submitted by Deputy City Managers Frank McCune and Alan Stephenson and the Aviation and Public Works departments.