Title
Programmable Logic Controllers and Parts, Services - Amendment (Ordinance S-49084)
Description
Request to authorize the City Manager, or his designee, to execute amendment to Agreement 146462 with Summit Electric Supply Company, Inc., to provide additional time, funding, and to modify the scope of work. Further request to authorize the City Controller to disburse all funds related to this item. The total cost of the Programmable Logic Controllers and Parts, Services agreement in this amendment will not exceed $2,300,000.
Report
Summary
The purpose of the amendment is to extend the term of the agreement for an additional two years to continue to purchase Programmable Logic Controllers (PLC), Parts and Services. This amendment provides the Water Services Department (WSD) an extension of time on the current contract in lieu of a new solicitation, in light of existing supply chain issues with microchips. The current contracted vendor has established a supply chain plan for supporting WSD with the microchips needed for the PLCs. This strategy has been developed to ensure there are no interruptions in the servicing and replacement of the PLCs.
The PLCs are automated and highly complex systems that are used at water and wastewater treatment facilities as well as over 200 remote sites throughout the City. The systems allow WSD to meet regulatory performance requirements, comply with federal, state and county regulations and reporting requirements, while producing high-quality water and effluent minimizing costs through the effective use of chemicals and energy.
This amendment also allows WSD to modify the scope of work to include a consultant service component. The Posture Assessment and Consultation Services would be used by WSD Industrial Control Systems (ICS). The intent of the Posture Assessment and Consultation Services assessment is to certify the current Operational Technology security program in accordance with ICS standards. Posture Assessment and Consultation Services ensures compliance with industry-wide security policies and procedures to obtain a high-level certification for the ICS.
The additional funds requested with this amendment will provide funding for the extended two-year term as well as funding for modification of the scope of work to include the consultant service component.
Contract Term
Upon approval, the contract will be extended through Nov. 30, 2024.
Financial Impact
Upon the approval of $2,300,000 in additional funds, the revised aggregate value of the contract will not exceed $6,323,068.
Funding is available in the Water Services Department budget.
Concurrence/Previous Council Action
The City Council approved:
• Agreement with Summit Electric Supply Company, Inc. - Programmable Logic Controllers and Parts Agreement 146462 on Nov. 1, 2017;
• Amendment for additional funds add to Agreement 146462 on Oct. 2, 2019.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.