Title
PeopleSoft Application Development Services (Ordinance S-49390)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Envision, LLC to provide PeopleSoft application development services for the Information Technology Services and Human Resources departments. Further request authorization for the City Controller to disburse funds related to this item. The aggregate value will not exceed $1,700,000.
Report
Summary
PeopleSoft is the City's recruiting and applicant tracking solution and delivers a full suite of tools for applicants, recruiters, and hiring managers. The requested contract will allow the consultant to streamline the City's recruiting, application, and hiring processes. It will also assist the Human Resources Department with further enhancing the Talent Acquisition Manager and Candidate Gateway modules within PeopleSoft by leveraging existing functionality within the application. Additional needs include fully utilizing PeopleSoft functionality to produce under/non-utilized data for analysis, measurement, decision making and branding for recruiting; adding new Human Resources and benefits functionality; upgrading the open enrollment experience; and replacing annual paper-based policy acknowledgements.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as a result of an approved Determination Memo citing Envision, LLC as a Special Circumstances - Without Competition. Envision, LLC has significant experience in the PeopleSoft Human Capital Module, which includes the areas of Workforce Administration, Talent Acquisition Management/Candidate Gateway (recruiting), Benefits Administration and eBenefits, as well as with the City of Phoenix system specifically. If a new contract is not in place, upgrades to the PeopleSoft application may be delayed.
Contract Term
The contract will begin on Feb. 5, 2023 and will end Feb. 4, 2028.
Financial Impact
The aggregate value of the contract will not exceed $1,700,000 and funds are available in the Human Resources Department's budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Information Technology Services and Human Resources departments.