Title
Environmental / Natural-Cultural Resources / National Environmental Policy Act On-Call Services for Calendar Years 2023-24 (Ordinance S-49122)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with the eight consultants on Attachment A to provide Environmental / Natural-Cultural Resources / National Environmental Policy Act On-Call services citywide. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The total fee for services will not exceed $6 million aggregate.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. such utility services include, but are not limited to: electrical; water; sewer; natural gas; telecommunications; cable television; railroads; and other modes of transportation. Further request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The On-Call consultants will be responsible for providing On-Call Environmental / Natural-Cultural Resources / National Environmental Policy Act (NEPA) services that include, but are not limited to: NEPA documentation and related supporting technical analysis and reports, cultural resources, biology and natural resources, Rivers and Harbors Act, Clean Water Act, air quality and noise, green infrastructure, and evaluation.
Procurement Information
The selections were made using a qualifications-based selection process set forth in section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-604(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Fourteen firms submitted proposals and are listed in Attachment A.
Contract Term
The term of each agreement is up to two years, or up to a total of $6 million aggregate, whichever occurs first, with an option to extend each contract for one additional year. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The total value for the On-Call consultant agreements will not exceed $6 million aggregate, including all subconsultant and reimbursable costs. The total fee for services under the eight agreements will not exceed $6 million aggregate.
Funding is available in the Capital Improvement Program and Operating budgets of the various City departments that will utilize these agreements. The agreements will be managed by the Street Transportation Department Office of the City Engineer's Environmental Services Division. The Budget and Research Department will review and approve funding availability prior to issuance of any On-Call task order of $100,000 or more. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street Transportation Department, and the City Engineer.